career objective                              

results-driven office manager / event & meeting planner eager to contribute superior organizational, communication, and technical skills toward supporting the employer in optimizing operational performance

profile                                                

ø  offer numerous years of office management experience, with expertise in event and meeting planning, day-to-day administration, accounting functions and financial reporting, and providing executive-level support

ø  facilitate client-focused, service-oriented environment vital to maximizing customer satisfaction and retention; successfully address and resolve escalated issues

ø  plan conferences, executive/partner meetings, schedule calls and appointments, coordinate travel and meal arrangements, prepare agendas and meeting materials, and participate in events as appropriate

ø  strong supervisory experience and demonstrated ability to effectively delegate tasks, strategically plan workflow, and motivate personnel

ø  accurately balance and maintain accounts, payroll, and general ledger and compile and produce detailed reports instrumental to supporting senior management in assessing performance

ø  dynamic organization, prioritization and time management skills; consistently achieve critical deadlines

ø  possess solid analytical and problem-solving skills as well as excellent written and verbal communication skills

ø  proactive team player equally effective in independent and collaborative environments

professional experience                

environmental resources management                                                                          9/05 c present

executive assistant / office manager (1/07 c present)

• in recognition of outstanding performance, entrusted with providing scheduling and operational support for the regional ceo and 12-member corporate executive board, in addition to managing the local office of this leading provider of environmental, health and safety, risk, and social consulting services
• expertly plan and follow up on meetings, conference calls,  events, and travel arrangements; additionally prepare and distribute meeting materials, agendas, and notes
• manage administrative staff, oversee office inventory and order supplies, generate client and executive-level reports, secure certificate of insurance, and assist branch manager and regional ceo with special projects

office manager / accounting manager (9/05 c 4/07)

• effectively steered all aspects of daily office operations and all accounting functions; played an integral role in negotiating new office lease, coordinating relocation efforts, and transitioning personnel
• performed human resources duties, including hiring, training, scheduling, and supervising staff; work with local and national personnel to achieve corporate goals
• brought company-wide accounting functions to local office; accurately managed accounts receivable, collections, vendor relations, and financial report preparation for regional cfo

 

continued

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hearthstone advisors                                                                                                    9/04 c 9/05

investment analyst

• successfully managed 30 diverse homebuilding projects for this billion-dollar residential development investor; conducted detailed project reviews, analyzed expenses, prepared journal entries, balanced general ledger, reconciled accounts, oversaw bond initiation and exoneration, administered budget, and approved expenditures
• actively monitored project progression and maintained open lines of communication with multiple builders, subcontractors, vendors, and upper management; provided excellent customer service and issue resolution assistance
• executed a range of weekly, monthly, and quarterly reporting duties, including generating financials, sales and traffic reports, revenue reconciliations, and builder proforma and inspection reviews

           

urs corporation                                                                                                           6/96 c 7/04

project accountant, urs corporation (3/01 c 7/04)

• steadily progressed within this major global engineering, construction, and technical services firm following its acquisition of dames & moore; in ultimate role as project accountant, assigned responsibility for more than 50 project managers and consistently maintained a dso under 80
• pioneered the decentralization of project billings for 400 accounting files, led system conversion initiative, reviewed job activations and maintenance, drove collections efforts, and managed monthly revenue adjustments

project coordinator, urs corporation / dames & moore, inc. (2/99 c 3/01)

• directed administrative aspects of accounting functions, including project billings, vendor invoice payments and check requests, office supply management, and financial report preparation

job cost accountant, dames & moore, inc.  (6/96 c 2/99)

• performed weekly project billings, job activations and maintenance, and  monthly revenue adjustments accrual duties

 

~ prior background ~

accounts receivable clerk, chicago electric sales                                                       9/95 c 6/96

accounts receivable clerk, wilton corporation                                                             9/94 c 9/95

cash applications coordinator, ameritech cellular                                                        8/90 c 9/94

education                                           

university of phoenix, schaumburg, il                                                   anticipated graduation 2009

studies toward bachelor of science in business management