career objective                              

results-driven executive assistant eager to contribute superior organizational, communication, and technical skills toward supporting the employer in optimizing performance

profile                                                

ø  offer nine years of progressive executive administrative experience, with expertise in document preparation, scheduling, information management, accounting, and providing comprehensive office support

ø  facilitate client-focused, service-oriented environment vital to maximizing customer satisfaction and retention; efficiently resolve potential issues

ø  conduct extensive research, prepare error-free documentation, oversee financial administration, manage high volumes of data, and generate reports instrumental to senior management in assessing performance

ø  perform multiple responsibilities simultaneously and under heavy pressure, introduce process improvements to streamline day-to-day activity, and consistently meet deadlines while providing high quality service

ø  dynamic communication, presentation, negotiation, and relationship management skills

ø  proactive team player equally effective in independent and collaborative environments

ø  sharp technical proficiencies including ms office (word, excel, powerpoint, access, outlook)

professional experience                

executive assistant, iac advertising solutions, new york, ny                                                               2006 c present

• expertly support the president and vice president of business development by performing a broad range of administrative, scheduling, accounting, and reception functions in the company s busy new york headquarters
• apply depth of business knowledge and company needs toward prioritizing and scheduling meetings and calls as appropriate; manage a high volume of telephone and written communication
• coordinate travel arrangements, accommodations, and itineraries, as well monthly employee meetings and annual sales conferences
• oversee executive-level financial matters; prepare a/p invoices and expense reports, research discrepancies, reconcile business accounts, and manage office supply ordering

 

office manager, interactive search holdings, new york, ny                                                                    2002 c 2006

• successfully steered all aspects of daily operations at the new york office of this online search and media company
• provided exceptional administrative, business travel, and personal support for the coo, president of sales and marketing, and vp of operations; prepared, reviewed, reconciled, and maintained expense reports
• managed all office communications serving as first point of contact for client and vendor relations; ensured timely and accurate shipments

 

office assistant, vector group ltd., new york, ny                                                                                2001 c 2002

• effectively screened and routed all calls, prepared written correspondence, executed information management duties, and completed numerous administrative projects
• generated and distributed weekly corporate billing documents
• selected to train new personnel in standard operating procedures

 

office assistant, space.com, insert location                                                                                          2000 c 2001

• fulfilled reception and administrative responsibilities, including directing a heavy flow of incoming calls and processing mail sent through multiple vendors
• regularly filed a/p and employee expense records; oversaw weekly office supply ordering

education                                           

bachelor of arts in english language arts, hunter college, new york, ny                                            2005