Seasoned Administrative Specialist eager to contribute exceptional project leadership, technical writing, and office management expertise toward supporting a dynamic employer in optimizing productivity.

 

 

         Expeditiously perform wide-ranging administrative functions spanning financial systems analysis and management, scheduling, client relations, event planning, and report preparation.

         Proven ability to process a high volume of work without sacrificing quality, and continuously seek out new ways to streamline administrative processes and procedures.

         Extremely versatile; quickly adapt to new roles, responsibilities, software, and environments.   

         Resourceful self-starter and problem solver; set goals and develop action plans for swift attainment.

         Excel in conducting research, organizing workload, tracking/reporting expenses, controlling office inventory, and data entry.

         Skilled user of Microsoft and Oracle-based business applications; create and manage spreadsheets, forms, and databases to meticulously track vital information.

         Adept in correspondence, calendar management, file maintenance, vendor relations, and meeting logistics.

         Exercise discretion, confidentiality, and sound judgment as gatekeeper , able to gracefully handle daily responsibilities and distractions for upper management.

         Commissioned Notary Public for the State of Colorado.

 

 

Mile High Power Golf, Westminster, Colorado, 2009 to Present

Administrative Assistant

         Spearhead broad-based administrative functions encompassing advertising, client relations, special event coordination, and public relations.

         Creatively design and write persuasive advertising pieces for publication in Golf Views Magazine, brochures, and online marketing.

         Author and distribute compelling sales letters to potential clients and practice exceptional follow-up.

         Employed innovative thinking abilities to design company logo and slogan.

         Plan, coordinate and execute special events such as silent auctions and tournament events, while diligently maintaining up-to-date calendar.

         Maximize company awareness by arranging attendance to Golf Expo convention.

 

Sun Microsystems / Superior Technical Resources, Broomfield, Colorado, 2007 to 2008

Program Coordinator I (Temporary)

         Efficiently managed asset on-boarding, transfers and retirements of IT operations equipment via Sun's Asset Management Workbench, Registration Tool and Fixed Asset Register for Americas, Asia Pacific and European regions.

 

Continued

 

 

Professional Experience continued                                                    Yyyyyy x. yyyyyy ~ Page 2 of 2

 

         Applied keen organizational strengths toward processing asset requests via CAMS ordering tool, tracking IT operations asset expenses, and administering purchase orders via internal iProcurement, Solar and Polar systems.  

         Reliably maintained spreadsheet which tracked $4M+ in quarterly capital and expense spending.

         Coordinated internal return of defective equipment, notified employees that had not returned equipment, and provided clear instructions for returns as well as due dates.

 

Kerwin Plumbing & Heating, Inc., Broomfield, Colorado, 2006 to 2007

Project Coordinator

         Proficiently orchestrated seamless efforts among subcontractors, general contractors, architects, engineers, and vendors to ensure successful service projects.

         Demonstrated exemplary multi-tasking expertise in preparing project bids, requesting quotes for materials, providing submittal information to customers, submitting preliminary project budgets to general contractors, and coordinating commercial job details with subcontractors.

         Devised comprehensive project schedule, supervised adherence to stringent timelines, and administered contracts with general contractors.

         Critically analyzed and improved process for creating employee job responsibilities which was eagerly adopted company-wide.

 

J J s Commercial Seating, Denver, Colorado, 2004 to 2006

Office Manager

         Performed full spectrum of administrative functions such as answering telephones, appointment scheduling, travel arrangements, business correspondence, advertising, and project coordination.

         Expedited projects by formulating estimates, proposals and invoices, plotting CAD files, ordering job materials, and fostering effective vendor relations.

         Leveraged strong financial acumen to meticulously track income and expenses, steer budget compliance, and perform accounts payable.

 

Prior background includes 10+ years with Qwest Communications (fka US West Communications and Mountain Bell) in roles such as Senior Process Analyst, Financial Systems Analyst, Instructor, and Technical Writer.

Highlights:

• Led testing and implementation of three regional billing systems.
• Managed, mentored, supervised and evaluated financial reporting systems staff.

         Directed team in loading data into financial systems, expense budget systems, and capital budget systems via MVS and UNIX mainframe applications, as well as hybrid PC/MVS system.

         Decisively defined training strategy, generated associated materials, and facilitated training in operation of two financial reporting systems.

         Pioneered US West Communications computer training courses to enhance staff and managerial competence with spreadsheets and word processing.

         Efficiently entered confidential data for financial systems including company s payroll system. 

 

 

Microsoft Word, Excel, PowerPoint, Outlook; UIX; MVS; Sun (CAMS System, Oracle-based iProcurement system, Service Desk, Asset Managers Workbench, Asset Registration Tool, Fixed Asset Register)

 

 

 

 

 

 

Date

 

 

Hiring Agent Name

Title

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

I am currently seeking a challenging career opportunity in an administrative capacity and am submitting my resume for your review.  In advance, thank you for your time and consideration.

 

In addition to extensive administrative experience, I bring to you outstanding skills in project coordination, and a significant blend of talents in financial systems management, report preparation, technical writing, and training and development. To complement these qualifications, I offer excellent organizational, prioritization, analytical, multi-tasking, and communication skills which are paramount as a <insert job title/position>.

 

As a proactive contributor to your organization, you will find me to be a self-motivated professional committed to supporting you in achieving your objectives through diligence, versatility, and sharp interpersonal skills. I am confident that I could be a valuable asset to your company, and look forward to interviewing with you in the near future. Please note that I plan on moving to Las Vegas in approximately <insert number> weeks.

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy