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Yyyyyy x. yyyyyy

#44, 10770 Winterburn Road, Edmonton, AB  T5S 1T5 

Phonexxx-xxx-xxxx  xxx-xxx-xxxx   abc@xyz.com

 

Highly productive Administrative Assistant eager to contribute exceptional talents in

Executive-Level Support, Office Management, and Business Communications toward supporting the employer in optimizing bottom-line performance.

 

Qualifications Profile

 

         Outstanding expertise in calendar management, expense tracking and reporting, coordinating meeting logistics, human resources support, accounting, payroll, and staff leadership.

         Considerable financial acumen with proven skills in payroll processing, accounts payable and receivable, credit card statements, purchasing, and budget administration.

         Reputation for professionalism, communication skills, integrity, and a team player work approach.    

         Exercise discretion and sound judgment to adeptly handle a vast range of responsibilities, priorities, and distractions for executive-level management and government officials.

         Extremely versatile; quickly adapt to new roles, responsibilities, and environments.   

         Advanced user of Microsoft Office programs; expertly create and manage spreadsheets, charts, forms, and databases to meticulously track vital business information.

         Autonomous, confident and highly respected for problem solving and innovative thinking abilities.

         Well-versed in government policies, procedures, and structure.

         Unwavering commitment to ensuring confidentiality of sensitive files and documents.

 

Professional Experience

 

Drake International Placement Agency/Government of Alberta, 2010 to Present

Branch Administrator

  • Steer efficient and cost-effective branch operations through high-level administrative support to Executive Director and management team.
  • Perform calendar management, manage business correspondence, coordinate travel arrangements, schedule meetings and appointments, and maintain extensive files and documentation.
  • Oversee financial management activities such as reviewing expense claims, preparing and monitoring budgets, and proactively forecasting expenditures.
  • Accurately transcribe, compose, type, edit, and distribute agendas and meeting minutes.
  • Sort, review, screen and distribute incoming and outgoing mail.

 

Straight Flush Framing Ltd., 2006 to Present

Office Manager

  • Spearhead full spectrum of administrative functions for small residential construction firm inclusive of bookkeeping, payroll, accounting, HR functions, quotes, proposals, and records management.

 

Finance Manager s Office, Finance & Treasury Department, 2009

Senior Administrative Assistant

         Provided high-quality administrative support to Finance Manager and his management team, proficiently coordinating and maintaining business calendar and appointment schedule encompassing meetings, events, travel, and training initiatives.

         Oversaw incoming and outgoing mail, composed responses to inquiries and Council/Committee reports, answered telephones, and greeted visitors.

 

Continued ...

 

 

 

Yyyyyy x. yyyyyy C Page 2 of 2

 

Professional Experience continued ...

 

         Transcribed, typed and distributed agendas and meeting minutes.

         Diligently maintained computer files which included confidential information relating to personnel and payroll.

 

Financial Policy & Planning, Finance Branch, Corporate Services Department, 2005 to 2008

Administrative Assistant          (2007 to 2008)

         Performed broad-scope administrative functions for Director and several managers, exhibiting outstanding capabilities in calendar management, scheduling meetings, answering/screening telephone calls, greeting guests, and operating and maintaining office technology and equipment.

         Demonstrated exemplary organizational skills in expeditiously filing photocopying documents, stocking and ordering office supplies, orchestrating travel arrangements, coordinating mail, and handling all business correspondence and meeting minutes.

         Created and maintained HR computer files related to recruitment files, personnel sick leave, staff vacation time and payroll.

 

Administrative Clerk II           (2005 to 2007)

  • Adeptly supported finance branch by reserving meeting rooms and audio-visual equipment, overseeing catering, and responding to requests related to IT and telecommunications devices such as cell phones and Blackberries.
  • Orchestrated travel and training details, consistently ensuring compliance with budget.
  • Reviewed and processed expense reimbursements and CPC transactions.

 

 

Prior background:

 

Data Entry Clerk, Worker s Compensation Board, 2005

 

Office Clerk, Boyle Street Co-op, 2001 to 2002

 

Education / Professional Development

 

Office Administration Certificate, NorQuest College, 2005

 

Completed extensive Professional Development courses, workshops and seminars related to:

 


       Administrative Procedures for Canadian Office

       FOIP in the City

       Business Communication & Writing

       Human Relations & Office Etiquette

       Time Management

       Council/Committee Report Writing

       Records Management

       Web Content Development

       RedDot Program Training

       Job Safety Training Certificate

       Alberta Employment Standards Course

       Canada Revenue Agency C Payroll & GST

       Workers Compensation Board

       Information Processing and Legal Studies


 

Computer Skills

 

Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook); SharePoint, ARTS, CMS, SAP, Adobe, PeopleSoft, POSSE, Remedy, Simply Accounting

 

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